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The Joys of Office work
So I’ve now settled into the Jacobs design office. I’m starting off in the civil infrastructure team. The main things they deal with are bulk earthworks, roads and stormwater (drainage). So far I’m straining my brain in trying to remember all the stuff we did with Richard before disappearing off on Phase 2!
There are a few existing projects on the go, but most of what I have been doing recently is new proposals. These are either in the tender process or pre-tender.
Jacobs structure has marketing and sales sitting separately to the rest of the company. They seem to focus on relationship building with a number of clients – all in the hope of winning work before it goes to tender. For private clients I can understand this, but for government or defence clients that have to go to tender I’m not sure how beneficial this is? The hope is that they will be asked to complete the prelim designs for a client, then when the invitations to tender are sent out they are already one step ahead of the competition. Despite my scepticism it seems to work well for them. This year the infrastructure group in Brisbane have won $50 million of work from one client (the department for transport and main roads). This is 49% of the total revenue for the Brisbane office.
The company separates the early stages of winning work into three parts: the opening, middle and end game. To put this in context of a project timeline, the tender decision is the last part of the end game. There are some flowcharts to guide people through this process (see below – handy for new people like me). The middle game decides the go/no go in pursuing the work from the client. Prior to this a SWOT analysis will have been completed on the Jacobs bid, but also one that looks at the competition.
There is a surprising burden of paperwork that has to be produced during this evaluation process. I can’t help thinking this is a lot simpler in a smaller consultancy – is anyone able to comment? Is it equally paperwork heavy in the likes of Arup?
Most of what I’ve been doing so far is related to the early stages of bids and tenders, or so I thought (but these are in the middle and end game of the Jacobs initial process). There are 2 defence related bids of one and one health centre. The defence work if for the construction of an Urban Operations Training Facility (UOTF) and another Explosive Hazards Training Area (EHTA). Both are small in value and they are both located down near Sydney. This week the decision was made to “no go” the Holesworthy training area on the grounds that it wouldn’t have been profitable without winning the larger bid for Wide Bay. Too much risk I guess. The concept for the Wide Bay training area is shown below. The different colours denominate road types and widths.
I’ve been focussing on the Health centre this week and getting together information to allow the contractor to complete the pricing for his bid. I’m probably starting to go a little further than I should at this stage, but I have the time to do this before the other projects kick off. I’m also compiling the cost and margin tracker for the civils team that will work on it. This will allow me to put forward the fee for the civil works. There is also a list of assumptions, inclusions and exclusions to submit (even though it is very early in the design process). See below for my first iteration marked up on the architects concept. This has progressed a little, but should give an idea of what I’m doing.
Its safe to say I’m getting some good experience logged towards B1 and C5 in the spec. Depending on the outcome of the bids there should be a number of workshops with the client and the other teams to work on value engineering. I’m also sticking my beak into the contract arrangements and I’ll be pestering the legal team in the new year. I’ll look to expand on what happens after the “end game” in my next blog.
It was a bit stormy over here last week. It made the cycle home a bit interesting.
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